Please take notice that the Annual General Meeting of the members of the CANADIAN COUNTRY MUSIC ASSOCIATION (CCMA) will be held at the Hamilton Convention Centre, Room 314 on Sunday September 11, 2011 at the hour of 9:30am for the purpose of receiving the annual report of the CCMA for the fiscal period ending December 31, 2010; for the election of the Directors of the CCMA in accordance with its by-laws; for the appointment of the auditor(s) of the CCMA for the ensuing year; and for such further or other business as may be brought before the meeting.

Voting for Directors

The CCMA has a maximum of eight (8) Elected Directors on its Board, as well as a maximum of seven (7) Appointed Directors. Directors must be CCMA Industry, Corporate, or Lifetime members and over the age of 18. Directors will serve a 3-year term and three (3) Directors will be elected this year for 2011 - 2014.

Industry, Corporate, or Lifetime members of the Association who attend the meeting in Hamilton must present their CCMA membership card or acceptable I.D. in order to vote. Members at the Fan and Associate level are not entitled to vote or hold office. If you expect to be assigned a proxy by another member(s), please arrive no later than 9:00 a.m. on the day of the meeting to pick up your ballot(s).

Board Candidates

The PDF list of Board candidates with photos and bios is available for viewing here.

Proxies

If it is not your intention to be present at this meeting, please assign your vote to a member of the Association who will be in attendance. Members can advise the Auditor electronically of their proxy assignment. Use the form below to assign your proxy to another member of the CCMA to vote on your behalf. Please note policy does not allow any one member or company to hold more than 5% of the membership proxy assignments. In order for all proxies to be properly assigned, up to three (3) member names for your proxy assignment will be requested.

Proxy assignment must be completed online no later than 5:00 pm EST on Friday August 26, 2011.

If you encounter any problems online, please contact Sam Chou, Fruitman Kates LLP, at (416) 920-3434 x246 or email samc@fruitman.ca. You will be asked to provide your CCMA membership number.

If you have any matters of concern, please submit them in writing to country@ccma.org no later than August 26th, 2011 so that they may be added to the AGM Agenda.

Assign Proxy

The time to assign proxies has passed. They were to be completed online no later than 5:00 pm EST on Friday August 26, 2011. If you have any matters of concern, please submit them in writing to country@ccma.org.